Grants

To submit an application in the selected IDUB internal grants programs, you must log in to the Moja PG portal https://moja.pg.edu.pl/ and select the Grants tab

Actual eletronic calls will be conducted for Argentum, Aurum, Technetium, Plutonium programs.

To start the procedure, select from the Aplications menu on the top: My aplications, then select the Add icon.

(tabs administration, dictionaries and list of applications are visible only to support units)

The next step is selecting the type of program (e.g. Research), indicate the program to which you want to apply (e.g. Argentum Triggering Research Grants) and indicate the call (e.g. Argentum 2022/23)

Depending on the program, the application may be available in English only or Polish and English language. To change the language, click PL or EN in the upper right corner of the screen.

In the generated application, fill in the registration data:

✓ project title;
✓ Project title in English;
✓ Name of the Applicant (by clicking the green plus "choose" or Polish"wybierz");
✓ Name of the Principal investigator(by clicking the green plus "choose” or Polish "wybierz");

For the Argentum, Aurum, Plutonium and Technetium programs, the applicant and the principal investgator are the same person.

✓ POB center (select from the drop-down list);
✓ the administrative unit where the principal investigator is employed;
✓ the field and then the scientific discipline in line with the subject of the project application;
✓ at the bottom of the application, indicate the head of the organizational unit (e.g dean) that will approve the application;

Each field marked with red asterisk must be completed by the User submitting the application. This is a prerequisite for properly saving a working copy of the application, submitting the application and proceed to the next steps of application submission.

The next step is to complete the general information (eng. General information) and enter the project implementation period. The project implementation period can be selected by clicking the Calendar icon and selecting specific dates.

Project implementation can be started at the earliest 3 months after the end of the call for proposals in the case of applications submitted under the competitive mode or 3 months after the date of submission of applications under the continuous mode. In addition, the start date cannot be later than 6 months after the end of the call for proposals (competitive mode) or submission of applications (continuous mode). In a situation where the deadline for substantive evaluation is extended, the project start date will be postponed.

In the application, the fields on the research/scientific experience of the Applicant and the description of the submitted project must be completed.
Depending on the specifics of the grant program, the fields will vary in required information and text length.
Question mark icon next to each field suggests the type of information required. Please complete the fields with all information included in the question mark icons. The number of characters in the given fields is limited.

You can save a draft copy of the application after filling in all the halves with with red asterisk using the save button. To return to editing the application, go to Grants -> Applications -> My applications module, select the application from the table and click on the pencil symbol. Use the magnifying glass symbol to view the details of the application without editing.

The next step is to enter the project budget by type of cost according to the accordance with the regulations and the electronic form. When entering the amounts into the generator, it will count the appropriate % of indirect costs for the program. The generator will inform about any overruns in the budget. Planned budget amounts should be entered in the cost estimate in gross amounts (the exception is personnel costs where there may be a gross-to-gross amount).

Attachments may be attached to each application, and in some programs there are mandatory attachments (e.g. date management plan, cost specification, etc.). Required attachments will be marked as mandatory. Acceptable formats are: jpg, jpeg, pdf, png, doc, docx, xlsx. Maximum size of a single file 15 MB.

The complete application should be accepted and sent for approval to the head of the organizational unit (e.g dean) using the "sign and send" button. The incomplete application can be saved using the "save draft" button. Both buttons are located at the bottom of the application page.

After pressing the "sign and send" button, a statement of the applicant will appear, which should be read and, which should be signed by selecting the appropriate button. The application's statute will indicate that the application is awaiting the signature of the head of the unit (e.g., Dean).

The applicant's statement will vary from program to program.

The application number and submission date are assigned after the Applicant's signature. An application that is not signed and not submitted by the Applicant by the call deadline will be automatically rejected by the system. A message will appear at the top of the application page stating that the application deadline has passed.

An application sent for signature to the head of the unit may be (by the head) approved or sent for improvement only during the call. In exceptional situations, after the closing date of the call, the head of unit may approve or reject the application within 5 calendar days. An application rejected by the unit manager is considered not submitted and is not subject to evaluation.

The Head of the Unit sending the application for improvement unlocks the application, after applying the changes the Applicant must resubmit the application to the Head of the Unit for approval in accordance with Section 9. Information that the application has been sent for improvement and the reason for sending the application for improvement will appear in the application status and in the application itself. The reason for sending the application back for improvement will be highlighted in yellow font.

The head of the unit approving the application signs the statement (the content of the statement depends on the regulations of the program), after which the application is given the status sent for formal evaluation.

An application is considered submitted if it has been signed and submitted by the Applicant (in compliance with the call deadline) for signature by the head of the organizational unit. The head of the organizational unit, in exceptional cases, after the end of the call, may approve or reject the application within a maximum of 5 days after the call. This is a deadline and a final deadline. An application is considered complete when it has been signed by the Applicant and the dean/head of the organizational unit.

Helpdesk PG

Grants

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