Account on Moja PG and basic accesses

Below are general information about obtaining access to the systems of Gdańsk University of Technology.

General note - it should be remembered that a Student can be an Employee, an Employee can become a Student, a Student can become a Listener, etc. Obtaining standard permissions for a given type of account always occurs through account activation, and extending permissions to a new role happens during reactivation, using the current password for Moja PG.

The colors in the table "mean nothing," they are only meant to facilitate reading the individual columns. On smaller monitors, the table may not fit - a horizontal scrollbar is located at the bottom of the table along with the column labels, and the row labels are also repeated on the right side. Footnotes are located below the table.

Connection with the university →	Employment contract (A)	Civil law agreement (B)	"Artificial" Agreement (C)	Doctoral candidate (D)	Student (E)	Listener (postgraduate) (F) ‌	← Connection with the university

Connection with the university →	Employment contract (A)	Civil law agreement (B)	"Artificial" Agreement (C)	Doctoral candidate (D)	Student (E)	Listener (postgraduate) (F) ‌	← Connection with the university
Attention	Standard employment contract.	Type of agreement entered into with all cooperating individuals who do not have an employment contract.	Option unavailable for individuals outside CUI (technical accounts, etc.)	If there is a valid employment contract or civil law agreement, proceed as with Employee (columns A and B).	If the Student has a valid employment contract or civil law agreement, proceed as with Employee (columns A and B).	If the Listener has a valid employment contract or civil law agreement, or is a Student or Doctoral candidate, proceed as with Employee (columns A and B) or as with Doctoral candidate (D) or Student (E).	Attention
Adding a person to the system (where the data of the person on PG comes from)	Human Resources Department (after signing the contract)	Authorized person in a given unit (e.g., Faculty Office) enters the civil law agreement into Moja PG	CUI - IT Service Center	Recruitment/Transfer from another University, etc.	Recruitment/Transfer from another University/Manual recruitment (international exchange program, etc.)	Recruitment	Adding a person to the system (where the data of the person on PG comes from)
Account activation (on Moja PG → Create an account)	1.Individuals with a PESEL number activate the account themselves in Moja PG ("Create an account"), only from the technical university network, using the personal number (found on the employment contract). 2.Individuals without a PESEL number can activate the account as described below (3 and 4). 3. By Helpdesk staff during a personal visit, only in case of technical issues. 4. By Helpdesk staff, at the request of the supervisor, provided a mobile number for password reset is given.	1.Personal visit to Helpdesk (with identification document). 2. By Helpdesk staff, at the request of the supervisor, provided a mobile number for password reset is given.	By Helpdesk staff, at the request of the supervisor, provided a mobile number for password reset is given.	1.The Doctoral candidate activates the account themselves, only in the technical university network. If they previously had an account in Moja PG, they should use the current password. 2. By Helpdesk staff during a personal visit, only in case of technical issues.	The Student activates the account themselves. 2. By Helpdesk staff during a personal visit, only in case of technical issues.	The Listener activates the account themselves. By Helpdesk staff via an electronic report sent to helpdesk@pg.edu.pl from the email address used in Recruitment. By Helpdesk staff during a personal visit, only in case of technical issues.	Account activation (on Moja PG → Create an account)
Obtaining a login in Moja PG	Automatically at the moment of account activation. Individuals without a PESEL number during contact with the Helpdesk Team (3 and 4). At the moment of account activation during a personal visit to Helpdesk. 4. Provided by Helpdesk staff to the supervisor.	At the moment of account activation during a personal visit to Helpdesk. Provided by Helpdesk staff to the supervisor.	At the moment of account activation during a personal visit to Helpdesk. Provided by Helpdesk staff to the supervisor.	Automatically at the moment of account activation.	Automatically at the moment of account activation.	The login is the private email address provided during recruitment.	Obtaining a login in Moja PG
Recovering a forgotten login	Automatically at the moment of reactivation of the account. 2. During a personal visit to Helpdesk 3. Based on the Address Book.	Automatically at the moment of reactivation of the account. 2. During a personal visit to Helpdesk 3. Based on the Address Book.	Automatically at the moment of reactivation of the account. 2. During a personal visit to Helpdesk 3. Based on the Address Book.	Automatically at the moment of reactivation of the account. 2. During a personal visit to Helpdesk 3. Based on the album number (sXXXXXX@student.pg.edu.pl).	Automatically at the moment of reactivation of the account. 2. During a personal visit to Helpdesk 3. Based on the album number (sXXXXXX@student.pg.edu.pl).	The login is the private email address provided during recruitment. 2. During a personal visit to Helpdesk.	Recovering a forgotten login
Obtaining a password for Moja PG	Self-introduction when activating the account Individuals without a PESEL number during contact with the Helpdesk Team (3 and 4) During a personal visit to the Helpdesk Independently, based on the PESEL number or document number, using password reset with the previously registered mobile number	During a personal visit to the Helpdesk Independently, based on the PESEL number or document number, using the password reset with the previously registered mobile number	During a personal visit to the Helpdesk Independently, based on the PESEL number or document number, using the password reset with the previously registered mobile number	Self-introduction when activating the account Independently, based on the PESEL number or document number, using password reset with a previously registered mobile number During a personal visit to the Helpdesk	Self-introduction when activating the account Independently, based on the PESEL number or document number, using password reset with the previously registered mobile number During a personal visit to the Helpdesk	Self-introduction when activating the account Independently, based on the email address, by using the password reset with the previously registered mobile number During a personal visit to the Helpdesk	Obtaining the password for Moja PG
Password recovery (reset)	Independently, based on the PESEL number or document number, using password reset with the previously registered mobile number. During a personal visit to the Helpdesk.	Independently, based on the PESEL number or document number, using password reset with a previously registered mobile number During a personal visit to the Helpdesk	Independently, based on the PESEL number or document number, using password reset with a previously registered mobile number. During a personal visit to the Helpdesk.	Independently, based on the PESEL number or document number, using password reset with the previously registered mobile number. During a personal visit to the Helpdesk.	Independently, based on the PESEL number or document number, using password reset with a previously registered mobile number During a personal visit to the Helpdesk	Independently, based on the email address, using the password reset with the previously registered mobile number During a personal visit to the Helpdesk	Password recovery (reset)
Post (postal address)	The mailbox in the domain pg.edu.pl is created automatically at the moment of account activation - a shortened address (login) for the email is assigned, along with an alias consisting of the first and last name.	The mailbox in the domain pg.edu.pl is created automatically at the moment of account activation - a shortened address (login) for the email is assigned along with an alias consisting of the first name and last name.	An email box in the domain pg.edu.pl is created automatically at the moment of account activation - a shortened address (login) for the email is assigned, as well as an alias consisting of the first name and last name.	The mailbox in the domain pg.edu.pl is created automatically at the moment of account activation - a shortened address (login) for the mail and an alias consisting of the first name and last name are assigned. Exceptions: A doctoral student who was a PG Student and wants to obtain a mail alias in the domain pg.edu.pl - a reactivation of the student account must be performed, necessarily using the same password that was used for the student account (this will be the same mailbox). A doctoral student who has signed an employment or civil law contract activates the account as described in columns A and B (this will be a new, employee mailbox), unless they became a doctoral student after the activation of the employee account.	The mailbox in the domain student.pg.edu.pl is created automatically at the moment of account activation - a shortened address (login) for the mail and an alias consisting of the first name and last name are assigned. Exceptions: If a student was an employee of PG and wants to obtain a mail alias in the domain student.pg.edu.pl - the student account must be reactivated, necessarily using the same password that was used for the employee account (this will be a new mailbox).	not applicible	Post (postal address)
Change of address, alias, domain	The mailbox address (shortened) is unchanged. After a name change, at the employee's request, a new additional alias is created in the form of imie.nazwisko@pg.edu.pl	The mailbox address (shortened) is unchanged. After a name change, at the employee's request, a new additional alias is created in the form of imie.nazwisko@pg.edu.pl.	The mailbox address (shortened) is unchanged. After a name change, at the employee's request, a new additional alias is created in the form of imie.nazwisko@pg.edu.pl.	The email address (shortened) is unchanged. After a name change, at the request of the Doctoral Student, a new additional alias is created in the form of imie.nazwisko@pg.edu.pl. The alias directs to the student mailbox; if the Doctoral Student becomes an Employee, they should submit a request to link the personal alias with the employee mailbox.	The mailbox address (shortened) is unchanged. If a Student becomes a Doctoral Student, they reactivate their student account again - they then receive a personal alias in the domain pg.edu.pl. If a student becomes an Employee, they reactivate their account again, this time as an employee - they then receive an address and personal alias in the domain pg.edu.pl (this is a separate mailbox).	not applicible	Change of address, alias, domain
Obtaining basic access to My PG	Automatic assignment of the role "EMPLOYEE" after account activation.	Assigning the role of "EMPLOYEE" by Helpdesk.	Assigning the role of "EMPLOYEE" by Helpdesk.	Automatic assignment of the "STUDENT" role upon account activation (PhD students are normally treated as "Third-degree Students").	Automatic assignment of the "STUDENT" role upon account activation.	Automatic assignment of the portal role "LISTENER" after account activation.	Obtaining basic access to My PG
Obtaining extended access to My PG	The Employee's Supervisor applies to the Helpdesk for the assignment of roles and permissions to the specified applications/systems. The application should be sent via zgloszenia.pg.edu.pl (IT Requests).	The Employee's Supervisor requests the Helpdesk to assign roles and permissions to the specified applications/systems. The request should be submitted through zgloszenia.pg.edu.pl (IT Submissions).	The Employee's Supervisor requests the Helpdesk to assign roles and permissions to the specified applications/systems. The request should be sent via zgloszenia.pg.edu.pl (IT Requests).	The Doctoral Supervisor applies to the Helpdesk for the assignment of roles and permissions to the specified applications/systems - assignment is possible when the Doctoral Student has a signed employment contract or a CP agreement. The application should be sent via zgloszenia.pg.edu.pl (IT Submissions).	Student Guardian, promoter, Dean, Deputy Dean, the Dean's Office requests the Helpdesk to assign roles and permissions for the specified applications/systems. The application should be sent via zgloszenia.pg.edu.pl (IT Submissions).	not applicible	Obtaining extended access to My PG
Obtaining access to Moja PG including personal data	The Employee's Supervisor applies to the Helpdesk for the assignment of roles and permissions to the specified applications/systems. The request should be sent via zgloszenia.pg.edu.pl (IT Reports). The employee who is to be granted permissions must sign a personal data protection statement: APPENDIX 1.6 to ZR20/20187) - the statement is issued by KJO and forwarded to GUZ4) - the statement should be submitted concurrently with the application for granting permissions, and permissions will only be granted after the statement is submitted to ASI (GUZ forwards it to ASI).	The Employee's Supervisor submits a request to the Helpdesk for granting roles and permissions to the specified applications/systems. The application should be sent via zgloszenia.pg.edu.pl (IT Submissions). The employee who is to be granted permissions must sign a personal data protection statement: APPENDIX 1.6 to ZR20/20187) - the statement is issued by KJO and forwarded to GUZ4) - the statement should be submitted simultaneously with the request for granting permissions, and permissions will only be granted after the statement is forwarded to ASI (GUZ sends it to ASI).	The Employee's Supervisor or KJO requests the Helpdesk to assign roles and permissions to the specified applications/systems. The request should be sent via zgloszenia.pg.edu.pl (IT Submissions). The employee who is to be granted permissions must sign a personal data protection statement: APPENDIX 1.6 to ZR20/20187) - the statement is issued by KJO and forwarded to GUZ4) - the statement should be submitted concurrently with the request for granting permissions; permissions will only be granted after the statement is submitted to ASI (GUZ forwards it to ASI).	The Head of the Doctoral School applies to the Helpdesk for the assignment of roles and permissions to the indicated applications/systems. The application should be submitted through zgloszenia.pg.edu.pl (IT Submissions). The employee to whom the permissions are to be granted must sign a personal data protection statement: ATTACHMENT 1.6 to ZR20/20187) - the statement is issued by KJO and forwarded to GUZ4) - the statement should be submitted concurrently with the application for granting permissions, and permissions will only be granted after the statement has been submitted to ASI (GUZ forwards it to ASI).	The Dean requests the Helpdesk to assign roles and permissions to the specified applications/systems. The application should be sent via zgloszenia.pg.edu.pl (IT Submissions). The employee to whom the permissions are to be granted must sign a personal data protection statement: ATTACHMENT 1.6 to ZR20/20187) - the statement is issued by KJO and forwarded to GUZ4) - the statement should be submitted simultaneously with the application for granting permissions, and the permissions will only be granted after the statement is delivered to ASI (GUZ forwards it to ASI).	not applicible	Obtaining access to Moja PG including personal data
Accessing Moja PG (and other systems) from outside the polytechnic network.	The employee has the option to connect to the polytechnic network in two ways: Through the website vpn.pg.edu.pl - you need to log in using your username and password for Moja PG - this is a VPN with basic access and not all systems are accessible through it or not all function 100% correctly. Using the OpenVPN software, after previously notifying your intention to use OpenVPN to Moja PG or the Repository (upon the employee's request) via zgloszenia.pg.edu.pl (IT Requests), configuration instructions: OpenVPN Client Configuration (Windows) - instructions. Using the OpenVPN software, after previously notifying your intention to use OpenVPN for other systems (upon the supervisor's request) via zgloszenia.pg.edu.pl (IT Requests) after obtaining permission from the CUI Director, configuration instructions: OpenVPN Client Configuration (Windows) - instructions.	The employee has the option to connect to the network only via OpenVPN: Using the OpenVPN software, after previously notifying the desire to use OpenVPN to Moja PG or the Repository (at the employee's request) through zgloszenia.pg.edu.pl (IT Requests), configuration instructions: OpenVPN Client Configuration (Windows) - instructions Using the OpenVPN software, after previously notifying the desire to use OpenVPN for other systems (at the request of the supervisor) through zgloszenia.pg.edu.pl (IT Requests) after obtaining the consent of the Director of CUI, configuration instructions: OpenVPN Client Configuration (Windows) - instructions	The employee has the option to connect to the network only via OpenVPN: Using OpenVPN software, after previously notifying the desire to use OpenVPN to Moja PG or the Repository (at the employee's request) through zgloszenia.pg.edu.pl (IT Reports), configuration instructions: OpenVPN Client Configuration (Windows) - instructions Using OpenVPN software, after previously notifying the desire to use OpenVPN for other systems (at the supervisor's request) through zgloszenia.pg.edu.pl (IT Reports) after obtaining the consent of the Director of CUI, configuration instructions: OpenVPN Client Configuration (Windows) - instructions	Doctoral students have the ability to connect to the network only via OpenVPN: Using OpenVPN software, after previously reporting the desire to use OpenVPN to Moja PG or the Repository (at the request of the Doctoral Student) through zgloszenia.pg.edu.pl (IT Submissions), configuration instructions: OpenVPN Client Configuration (Windows) - instructions Using OpenVPN software, after previously reporting the desire to use OpenVPN for other systems (at the request of the Head of the Doctoral School) through zgloszenia.pg.edu.pl (IT Submissions) after obtaining the consent of the Director of CUI, configuration instructions: OpenVPN Client Configuration (Windows) - instructions	Students have the ability to connect to the polytechnic network only in exceptional situations using OpenVPN: Using the OpenVPN software, after previously notifying the intention to use OpenVPN for other systems (at the request of the Dean, Supervisor, Laboratory Supervisor, Lecturer) via zgloszenia.pg.edu.pl (IT Notifications) after obtaining the consent of the Director of CUI, configuration instructions: OpenVPN Client Configuration (Windows) - instructions	not applicible	Accessing Moja PG (and other systems) from outside the polytechnic network.
Access to EZD (Electronic Document Management)	Access to EZD is granted after training on the system's operation; the demand for training should be reported to the DOAD team using the form: Contact form (pg.edu.pl) Access from outside the technical university network is possible using OpenVPN software (just like for access to Moja PG, described above).	Access to EZD is granted after training on the system's operation; the demand for training should be reported to the DOAD team using the form: Contact form (pg.edu.pl) Access from outside the technical university network is possible using OpenVPN software (just like for access to Moja PG, described above).	Access to EZD is granted after training on system operation; the request for training should be submitted to the DOAD team using the form: [Contact Form (pg.edu.pl)](https://pomoc.pg.edu.pl/form). Access from outside the technical university network is possible using OpenVPN software (just like with access to Moja PG, described above).	Access to EZD is granted after training on the system's operation; the demand for training should be reported to the DOAD team using the form: Contact Form (pg.edu.pl) Access from outside the polytechnic network is possible using OpenVPN software (just like with access to Moja PG, described above).	not applicible	not applicible	Access to EZD (Electronic Document Management)
Account on the MS Teams platform	An account on the MS Teams platform is created only after the account on Moja PG is activated. After a minimum of 24 hours from the account activation, you can perform a password reset on the MS Teams platform using the login iminazw@o365.pg.edu.pl (shortened login).	An account on the MS Teams platform is created at the request of a supervisor. After access is granted, you can perform a password reset on the MS Teams platform using the login iminazw@o365.pg.edu.pl (shortened login).	An account on the MS Teams platform is created at the request of a supervisor. After access is granted, you can perform a password reset on the MS Teams platform using the login iminazw@o365.pg.edu.pl (shortened login).	An account on the MS Teams platform is created only after activating the account on Moja PG. First, activate your account on Moja PG. After a minimum of 24 hours from the account activation, you can perform a password reset on the MS Teams platform using the login sXXXXXX@o365.student.pg.edu.pl (where XXXXXX is your student number).	An account on the MS Teams platform is created only after activating the account on Moja PG. First, activate your account on Moja PG. After a minimum of 24 hours from the account activation, you can perform a password reset on the MS Teams platform using the login sXXXXXX@o365.student.pg.edu.pl (where XXXXXX is your student ID number).	not applicible	Account on the MS Teams platform
Connection with the university →	Employment contract (A)	Civil law agreement (B)	"Artificial" Agreement (C)	Doctoral candidate (D)	Student (E)	Listener (postgraduate) (F)	← Connection with the university

Revocation of Permissions

Revocation of permissions occurs a) at the request of the supervisor; b) after receiving information from HR about the termination of employment.

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Notes

Personal visits to the Helpdesk require a form of identification.
In the case of duplicate surnames, logins and/or aliases are created containing consecutive numbers; for hyphenated surnames, there may be an issue with properly creating the alias (in such cases, contact the Helpdesk for correction).
KJO - Head of Organizational Unit
Main User of the Dataset; Most commonly used datasets: Student Data eDziekanat, eRecruitment) - Agnieszka Krysiak; Scholarship Data (eStypendia) - Marek Dzida; Employee Data - Joanna Zielińska; Postgraduate Studies - Dean of the Faculty.
IT Systems Administrator
Access to other systems than Moja PG via VPN is only possible using OpenVPN software (employees typically receive among others access to EZD).
Personal data protection statements can be downloaded from the Repository.