Schedule Message Sending - How to Use the Feature

Schedule Message Sending - How to Use the Feature

 

  1. Log in to your email at https://outlook.office.com

  2. Click new message and prepare the email content and enter the recipient's address.

  3. In the lower bar of the message creation window, click the more options icon.

  4. From the dropdown menu, select SCHEDULE SEND.

  5. In the date and time selection window, indicate the moment when the message should be sent.

  6. Click send - the message will be saved and automatically sent at the specified time.

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Advantages of using the Schedule Sending feature in Outlook:

  • The ability to precisely schedule the moment of sending a message, e.g., at the start of the recipient's workday.

  • Adjusting the sending time to different time zones without the need to send at night.

  • Additional time to make corrections or add content before the actual sending.

  • Reducing the risk of sending messages under emotional influence – they can be analyzed before sending.

  • Maintaining the impression of a quick response, even when the message is prepared in advance.

  • The ability to organize correspondence in such a way as to avoid a backlog of responses at the same time.

  • Better schedule management - preparing emails at a convenient time but sending them at a strategic time.


Project: “PGEDU+ Platform: Development of Qualifications and Competencies for Adults”co-financed by the European Union from the European Social Fund Plus
under the European Funds for Social Development program 2021 - 2027
grant agreement number FERS.01.05-IP.08-0526/23-00

Centrum Usług Informatycznych Politechniki Gdańskiej 2024