This instruction is intended for people who apply for Doctoral Schools at Gdańsk Tech.
To be able to recruit, you must activate your account on the eRekrutacja portal.
After the candidate logs in to his/her recruitment account and completes the data, a page with current registrations for studies and doctoral schools will be displayed.
There is a session counter in the upper right corner - for security reasons, the session lasts 10 minutes, if no operation is performed during this time, the candidate will be automatically logged out of the website. By clicking on the two blue arrows you can refresh the session duration.
Also for security reasons, it is not possible to open one application in two browser windows.
After selecting the Doctoral Schools box, you will see the selection of the type of doctoral school and the necessary information regarding the recruitment itself (until when is it active, description, key conditions).
Flags next to individual courses indicate in which language a given course will be conducted.
Click to expand issues:
After selecting the Apply to Doctoral School button, a window will appear with mandatory questions verifying qualifications to take part in the recruitment process. After checking the appropriate checkboxes with answers, we can proceed to the recruitment form.
A window will appear confirming your participation in the recruitment process.
Click Proceed.
At this stage, we will complete the data one by one 1️⃣
At each stage of recruitment, you can resign from it by clicking the Resign from recruitment button 2️⃣
3️⃣ The assigned application number is displayed
At any stage of submitting the application, if we omit to complete any data, a window will appear, of course with information adequate to the missing data.
As we can see, you can immediately complete the missing data (which we encourage you to do), or skip this step and complete it later. In this situation, the data can only be edited until the date indicated in the window - please remember this.
In the first step, you should indicate the promoter who agreed to be covered by the supervision. We select the promoter from the drop-down list.
It is also necessary to attach a scan with consent (allowed file types: .pdf, .gif, .jpg, .jpeg, .png, .bmp. Maximum size: 5.0 MB)
and confirmation that the attached scan is the promoter's declaration.
After completing the above, information about the document status will appear.
Then we must indicate the selected discipline by clicking the Add course to preference list button.
A green icon 
will appear on the right to indicate that the course has been added to the selected list.
You can use the trash bin to delete the selected discipline ( 2️⃣ )
Attention! The order of disciplines matters. The first discipline will be treated as priority when announcing recruitment results. Make sure your preferred discipline comes first. To change the order: select and drag the discipline to the top of the list (3️⃣ )
Then, we mark two mandatory declarations, indicate our interest in the dormitory and move on to the next step.
At the next stage, we complete the required education.
After selecting your study level from the drop-down list, fields to fill out will appear
In the next step, we fill in information regarding language knowledge and attach the necessary certificates, if required.
To finalize the recruitment, it is necessary to pay the recruitment fee.
Attention!
The candidate can use three payment options (1️⃣ )
Download the payment form - a PDF file will be generated with a completed transfer template, which should be printed and then make the transfer at the post office or bank branch,
Use mobile payments - a QR code will be generated which the candidate can scan in his bank's mobile application and make a transfer,
Use the ePayments service - by clicking on it, the ePayments service will be displayed, which allows you to make immediate payments. Using the website involves an additional fee in accordance with the service provider's price list.
Immediate payment is only guaranteed by using the ePayments option.
The Mobile Payments option generates a QR code that makes it easier to complete the transfer data in the banking application, but the transfer itself takes up to 3 business days.
You can attach a document confirming the transfer (2️⃣ ). This is not mandatory.
In this step, we also complete the Candidate's bank account details.
At the last stage, we complete the required information.
Attention!
When applying to a doctoral school, you are required to submit a enrolment form. The form should be downloaded by clicking Download the enrolment form, then printed, signed and attached the scan in the indicated place.
After completing the remaining information, go to the Summary tab.
Green icons indicate a correctly completed application.
To complete the recruitment process, click the Send form button.
After selecting the Apply to Doctoral School button, a window will appear with mandatory questions verifying qualifications to take part in the recruitment process. After checking the appropriate checkboxes with answers, we can proceed to the recruitment form.
A window will appear confirming your participation in the recruitment process.
Click Proceed.
At this stage, we will complete the data one by one 1️⃣
At each stage of recruitment, you can resign from it by clicking the Resign from recruitment button 2️⃣
3️⃣ The assigned application number is displayed
At any stage of submitting the application, if we omit to complete any data, a window will appear, of course with information adequate to the missing data.
As we can see, you can immediately complete the missing data (which we encourage you to do), or skip this step and complete it later. In this situation, the data can only be edited until the date indicated in the window - please remember this.
In the first step, you should indicate the promoter who agreed to be covered by the supervision. We select the promoter from the drop-down list.
It is also necessary to attach a scan with consent (allowed file types: .pdf, .gif, .jpg, .jpeg, .png, .bmp. Maximum size: 5.0 MB)
and confirmation that the attached scan is the promoter's declaration.
After completing the above, information about the document status will appear.
Then we must indicate the selected discipline by clicking the Add course to preference list button.
A green icon will appear on the right to indicate that the course has been added to the selected list.
You can use the trash bin to delete the selected discipline ( 2️⃣ )
Then, we mark mandatory declarations, indicate our interest in the dormitory and move on to the next step.
At the next stage, we complete the required education.
After selecting your study level from the drop-down list, fields to fill out will appear
In the next step, we fill in information regarding language knowledge.
In the next step, we must complete data regarding current employment.
To finalize the recruitment, it is necessary to pay the recruitment fee.
Attention!
The candidate can use three payment options (1️⃣ )
Download the payment form - a PDF file will be generated with a completed transfer template, which should be printed and then make the transfer at the post office or bank branch,
Use mobile payments - a QR code will be generated which the candidate can scan in his bank's mobile application and make a transfer,
Use the ePayments service - by clicking on it, the ePayments service will be displayed, which allows you to make immediate payments. Using the website involves an additional fee in accordance with the service provider's price list.
Immediate payment is only guaranteed by using the ePayments option.
The Mobile Payments option generates a QR code that makes it easier to complete the transfer data in the banking application, but the transfer itself takes up to 3 business days.
You can attach a document confirming the transfer (2️⃣ ). This is not mandatory.
In this step, we also complete the Candidate's bank account details.
At the last stage, we complete the required information.
Attention!
When applying to a doctoral school, you are required to submit a enrolment form. The form should be downloaded by clicking Download the enrolment form, then printed, signed and attached the scan in the indicated place.
After completing the remaining information, go to the Summary tab.
Green icons indicate a correctly completed application.
To complete the recruitment process, click the Send form button.
After sending the form
After sending the form, the committee examines the Candidate's documents and assigns appropriate statuses.
Form returned for correction
If it is required to correct the form, the Candidate will see this information after logging in to the Recruitment portal.
Then click Correct the data in the form, you will be taken to the Summary tab, where things to be corrected will be listed.
After introducing changes, IT IS NECESSARY TO GENERATE, COMPLETE AND RE-SEND THE RECRUITMENT FORM.
